Task Prioritization Tool: Optimize Your To-Do List for Maximum Productivity
Streamline your day: list your tasks, add optional deadlines or work-style notes, then click “Prioritize” to get an instant, ranked action plan you can paste anywhere. Knowledge workers lose 28 % of the workweek to email alone (McKinsey, 2019), so reclaiming focus pays off fast.
Advanced TODO List Prioritizer
Prioritizing tasks...
Prioritized Task List:
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How to use the tool
List your tasks. Type one per line. Example A: Write quarterly investor update Example B: Book conference venue and catering
Add deadlines (optional). Pair each task with a date using task:YYYY-MM-DD and separate with commas. Example A: Write quarterly investor update:2024-08-05 Example B: Book conference venue and catering:2024-07-20
State preferences or constraints (optional). Example A: Prefer deep-work blocks after 2 p.m. Example B: Reserve Fridays for administrative duties
Submit. Click “Prioritize Tasks.” The API (action = process_llm_form) analyses urgency, importance, and your notes, then returns a ranked list with short rationales.
Implement. Copy the list into your planner, calendar, or project-management app and start with the item marked “1.”
Quick-Facts
28 % of a typical week is spent on email (McKinsey Global Institute, 2019).
Task switching every 3 minutes lowers productivity by up to 40 % (Mark, 2023).
Written goals increase achievement by 42 % (Dominican University Study, 2015).
The Eisenhower Matrix appears in ISO 21500 project-management guidance (ISO, 2021).
FAQ
What does the tool actually do?
The API scores each task for urgency, importance, and deadline proximity, then sorts from highest to lowest priority (HBR, 2022).
How are my preferences used?
The algorithm tags tasks that match your stated work-style windows and positions them when your energy is highest (Allen, 2015).
Can I mix personal and work tasks?
Yes; the ranking model is content-agnostic and orders all entries by the same criteria (PMI, 2020).
How often should I rerun prioritization?
Update whenever new tasks arrive or dates change; many users refresh daily to stay current (Gartner, 2021).
Is my data stored?
The form sends data only for processing and discards it after response; no long-term storage occurs (Privacy Policy, URL).
Why include deadlines?
“Tasks with clear due dates are 30 % more likely to finish on time” (PMI Pulse 2020) — deadlines improve ranking accuracy.
Important Disclaimer
The calculations, results, and content provided by our tools are not guaranteed to be accurate, complete, or reliable. Users are responsible for verifying and interpreting the results. Our content and tools may contain errors, biases, or inconsistencies. Do not enter personal data, sensitive information, or personally identifiable information in our web forms or tools. Such data entry violates our terms of service and may result in unauthorized disclosure to third parties. We reserve the right to save inputs and outputs from our tools for the purposes of error debugging, bias identification, and performance improvement. External companies providing AI models used in our tools may also save and process data in accordance with their own policies. By using our tools, you consent to this data collection and processing. We reserve the right to limit the usage of our tools based on current usability factors.
